Executive Assistant Clinical

Listowel Wingham Hospitals Alliance Published on May 21, 2020 (5 days ago)
Listowel, ON
Job Type



POSITION POSTING #         W20-41

POSITION:                            Executive Assistant Clinical

UNIT:                                     Administrative

STATUS:                                Part-time (0.8)

START DATE:                       June 1, 2020



The Executive Assistant Clinical is responsible for coordinating and assisting with activities of the Vice President (VP) Clinical / Chief Nursing Executive (CNE). The Executive Assistant Clinical supports the managers and coordinators of this portfolio.



Ø  Office Administration/Medical Administration Diploma (2 years) or undergraduate degree in Business or Commerce (preferred)

Ø  Additional advanced courses or training in word processing, spreadsheet and graphic software packages preferred

Ø  5 years’ experience in a senior assistant role, or related and progressive experience in a demanding, highly computerized office environment

Ø  Experience in health care/hospital an asset

Ø  Proficient in word processing, excel spreadsheets, e-mail and graphic software package an asset

Ø  Experience with OTN technology an asset, experience in Cerner an asset


Ø  Minimal physical effort

Ø  High degree of mental effort and analysis


Ø  Provides administrative support to the V.P. Clinical Services / Chief Nursing Executive (CNE), quality teams and sub-Committees, medical staff as necessary, Coordinators and Managers, CEO as needed

Ø  Assists the V.P. Clinical / CNE and Clinical Leadership Team in building agendas, taking, updating, and circulating minutes, and assists in monitoring clinical committee activities.

Ø  Assists the V.P. Clinical / CNE with managing calendar, email and telephone calls; composes and prepares presentations and correspondence

Ø  Interacts on a professional basis with a variety of internal and external contacts

Ø  Assists in coordinating activities related to Board/Administrative special projects/events.

Ø  Provide administrative office support: meeting room reservations, catering request, photocopying/fax machine, videoconferencing, teleconferencing, travel accommodations, processes expense reports and ordering supplies as required.

Ø  COPPS administrator

Ø  Attendance on committees, as needed

Ø  Travel to neighboring hospitals and outside agencies may be required from time to time

Ø  Lead, support or participate in key activities or action plans as identified on applicable Operational Plans

Ø  Active member of applicable team/unit/department meetings and huddles

Ø  Works closely with the V.P. Clinical / CNE to keep them well informed of upcoming commitments and responsibilities, following up appropriately

HOURS OF WORK: 30 hours per week (0.8) 

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